How to Add Events to the Master Calendar

January 15, 2020

Want your upcoming event to appear on our Master Calendar? Be sure to list it on the main Duke calendar in order to promote the event to a larger audience and ensure that it appears on our Master Calendar.

1. Click http://calendar.duke.edu or paste this URL into your web browser

Scroll to the footer at the bottom of the page
Click "Login to manage account"
Sign in with your Duke Net ID and password
If you receive a message that you do not have access, email LaWanda McCreary at lawanda.mccreary@duke.edu to request access.

2. Click "Add Event" and enter Event Information

Enter event title, presenter/speaker, co-sponsor (if applicable), start and end date and time (you cannot choose all day since we do not host 24-hour events)
Enter in the Description block: who can attend the event and what will happen during the event
Enter Cost, if applicable
Event URL: Enter the registration link or webcast link, if applicable
Enter Location: Type “C” for a list of rooms in the Christine Siegler Pearson building, or key in the location manually
Enter Contact: Select the contact name from the drop-down box, or type the person’s name and contact information
Topical Area: (Note: Categories provide additional information, such as type of event or event theme; help people find events that are of particular interest to them; and also help determine where the event will show up online.) The most important category is “Utilities”
If your event is open or public and you want it listed on the Duke Events Calendar in addition to the School’s Master Calendar, leave the “local” box unchecked. If it is not open or not public, check the “local” box so that it won’t appear on the Duke Events Calendar. Instead, it will only appear on the School’s Master Calendar.

3. Click “Add Event” Your event is placed in a queue that is reviewed on a daily basis. Please allow at least one business day for your event to appear online.

For a printable version of these instructions, click here.