Tips From Finance & HR: Working With Outside Contractors
Tip: Have Paperwork Completed Prior to Starting Work with Outside Contractors.
Duke Procurement and Supply Chain Management
GAP 200.370, 200.371 – Purchased Services on Sponsored and Non-Sponsored Funds
Quick Reference Guide (November 8, 2016)
- All forms referenced below can be found on the Procurement-> Forms website: https://finance.duke.edu/procurement/forms/index.php
- ICC = follow Independent Contractor Checklist GAP (200.128) and attach ICC form to the Buy@Duke cart
- SSJ = follow Sole Source Justification GAP (200.101) and attach SSJ form to Buy@Duke cart as necessary
Sponsored Funds
|
Domestic |
|
|
Purchased service expense <$2,500 |
A/P Check request, ICC |
|
$2,500 - $10,000 |
Term Sheet, ICC |
|
$10,001-$100,000 |
RSSA (Domestic): $10,001-$100,000, ICC, SSJ |
|
>$100,000 |
RSSA (Domestic): >$100,000, ICC, SSJ |
|
International |
|
|
<$10,000 |
A/P Check request |
|
$10,001-$100,000 |
RSSA (International): $10,001-$100,000), SSJ |
|
>100,000 |
RSSA (International): >$100,000, SSJ |
Non-sponsored Funds
|
Domestic |
|
|
Purchased service expense <$2,500 |
A/P Check request, ICC |
|
$2,500 - $10,000 |
Term Sheet, ICC |
|
$10,001-$100,000 |
OSA, ICC |
|
>$100,000 |
OSA, ICC |
|
International |
|
|
<$10,000 |
A/P Check request |
|
$10,001-$100,000 |
OSA |
|
>100,000 |
OSA |